Tuesday, January 27, 2015

Collaborating on Google Drive

Happy Tuesday, good people of the blogosphere! I promised you this post last week and ended up not doing anything at all. Eeeeew. What can I say? I have my off days, too! *grin* But, as promised, it's a Tuesday and you're getting all the deets. Now, I'm not going into all the things Google Drive can do, because that's a vast amount of information, but I'll explain how it can be used to co-edit a document and a cool feature that's available once you're on the inside. Ready? Cool. Grab those pens and notebooks and let's get going!


Once you click on the drive icon from Gmail, you'll see something like this:


You'll want to click the New button (in red) on the top, left-hand side for this exercise. Here:


Now, you'll have a choice to make. Please choose Google Docs like this:


Drive will magically take you here:


Click on the words Untitled Document in the top left:


Type in the name of your new doc in the popup box:


I'm not going into all the menu options today, that's a whole other blog post. But, as you can see, you have a ton of ways to format your document (and it auto-saves your progress):


Now, you need to look on the top right and find the share button:


Once you click it, you get a popup like this:


Start typing a name. If you have them in your Google address book, you'll get a dropdown:

Choose one. Click on the dropdown on the right that says Can edit:
 

These are the options you get:


Be sure Can edit is chosen (it's the default, but...). Now, you've chosen your collaborator, so let's go look at advanced options. Click the button:


You'll see a screen like this:

Pretty self-explanatory, no? Make your choices and send it on. I'm inviting the awesome Casey L. Bond to join us for this tutorial.

Here's where the magic happens! Once your collaborators access the document, they'll have a little icon (based on their Google Drive photo) in the top right, next to your name (Casey's is the cover of her novel, Reap, mine would be my logo):


As they type, their name shows next to the text (this works for each person typing):


They can change options just like you can:


Now, see the little icon next to Casey's?


Click it and select launch chat. This pops up:


It gives you a way to discuss what's being typed in the document as others are editing it without making changes. How cool is that?

Add to the coolness, this document is automatically saved in the main menu of your Drive. You can pop it into a folder, or leave it with all the other stuff you have stored there. The sky's the limit!

I hope this little walkthrough taught you something you didn't know. The power of Google Drive is awesome, and I hope to hear about you guys using it in the future!

Did you learn something? Ever used that feature before? Tell me about it!

Well, that's all for today, folks! Until next time, WRITE ON!

Jo

4 comments:

  1. I <3 these visuals. Once you work with it, it's easy. Then again, I got to work through it with you and the ladies, so... If I hadn't, this would be the perfect tutorial. You rock for helping make life easier for us Indies, Jo.

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    1. Right? It was a learning curve, for sure. :) Thanks, Tia! #madlove

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  2. This is great! I've only used Google Drive for one collaborative project years back, so I know just a few of the basics.

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    1. Well, I hope now you can get all bajiddity with it :) It's awesome once you unlock the power within. hehe

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